New Rules About Personnel Files


As of January 1, 2013, the law regarding employee personnel files has been drastically rewritten.  Now, upon a current or former employee’s (or his/her representative’s) written request, an employer must make available for inspection or provide a copy of the entire personnel file, at reasonable intervals but no later than 30 days from the request.  An employer only has to comply with such a request from a former employee once per year.  Certain documents may be excluded from the file, and names of non-supervisory personnel names may be redacted.

An employer who fails to comply with the law may be subject to a penalty of $750, injunctive relief, and attorney’s fees.  The statute is quite lengthy and detailed.  Any employer with questions about what must be provided and when should contact experienced employment counsel

For questions about this or other California labor and employment law issues, please contact us at 310-302-9100.

© Alexandra M. Steinberg 2016 All rights reserved.